Interviewee:
Agency:
Date:

This sheet contains the questions which will be asked during the interview. Please answer Questions 1-14 on Answer Sheet #1, 15-20 on Answer Sheet #2 and 20-23 on Answer Sheet #3. Feel free to use additional paper as necessary.

1

Please select the 5 most significant applications of GIS in your agency.

2

What type of benefits result from the application: efficiency, effectiveness or both?

• Efficiency: Reduced costs (primarily labor) of producing outputs formerly produced by non-GIS methods
• Effectiveness: Ability to produce new or improved outputs

For the completeness of this study, please make sure that you haven't answered either "Efficiency" or "Effectiveness" for all applications. If you have, please choose a different application that represents the other type, or both types, of benefits.
It would also be helpful if at least one application produces "Both" types of benefits.

3

How frequently is the application run?

4

What portion of your total annual GIS budget does the application comprise? For example, suppose drought index maps are one application for GIS. How much labor and material are required to fulfill this task annually?

5

What is the areal extent of this application (in square miles)?

6

What map scale is typically used to display the results of this application (i.e.1:24000, etc.)?

7

How many separate data themes are overlaid concurrently in the single most complicated step of the application?
Please specify the names of the data themes.

8

How many separate groups are concerned with the results of the application?

• Potential groups: environmental groups, developers, homeowners, etc.
• Likely range: 1 (internal only) - 12

Please specify the names of the groups.

9

What is the likelihood that the application is or will be used in adversarial hearings (i.e. court cases, government board hearings)

• Range: 0 ( not used) -- 100 (definitely used)

Interviewee:
Agency:
Date:

Note: This sheet contains the questions which will be asked during the interview. Please answer Questions 1-14 on Answer Sheet #1, 15-20 on Answer Sheet #2 and 20-23 on Answer Sheet #3. Feel free to use additional paper as necessary.

10

What are the costs per incident of running this application with GIS? (i.e. what are the costs of maintaining databases for output of GIS products and the costs of actually producing the product?)

11

Is this application concerned with the economic value of the land (if so, circle A) or only concerned about the land as a location of other activities (if so, circle B)?

12

What is the cost per incident of running this application in the absence of a GIS? For example, how much would it cost to produce the drought index maps if a GIS was not available.

13

What is the volume (in megabytes) of relevant data required for this application?

14

What is the revenue (if any) generated per incident of this application?

15

When was the GIS first implemented?

16

How many personnel actively use the GIS?

17

How many Arcview and Arc/Info licenses do you have?

18

How many unique applications use your GIS?

19

Is GIS used as a decision making tool? Please describe examples.

Interviewee:
Agency:
Date:

Note: This sheet contains the questions which will be asked during the interview. Please answer Questions 1-14 on Answer Sheet #1, 15-20 on Answer Sheet #2 and 20-23 on Answer Sheet #3. Feel free to use additional paper as necessary.

20

How many databases are accessed by your GIS? Please list a few of your most important databases. For each one, indicate who maintains them and what agencies, if any, share the database.

21

What are some of the most important types of effectiveness benefits resulting from the GIS (i.e. new types of analysis, better visualization, better access to information, etc.)? Specific examples will be most useful.

22

If available, what were the costs of developing and operating the GIS in each year since implementation began. Some rough categories are provided on the answer sheet. If that detail of cost information is unavailable, total annual costs would help.

23

Can you estimate the total efficiency savings (preferably annual) resulting from the GIS implementation?
Answers could be given in terms of $'s, FTE's, or another convenient way. $ savings should include benefits and overhead.
FTE's should include salary ranges.

24

What additional monetary benefits are generated by the GIS (contracts, map sales, lower paper costs, etc.)?
Please specify types and $ amounts.

Question

Application 1

Application 1-part b

Application 2

1

Application name

Volumetric analysis (calculations)

Volumetric analysis

Reclamation plan analysis

2

Benefit type

Efficiency

Effectiveness

Effectiveness

3

Frequency of use (annually)

12

6

1

4

Portion of budget

N/A

N/A

N/A

5

Areal extent (square miles)

10.9

10.9

10.9

6

Map scale

4800

4800

4800

7

# of data themes

4

4

6

8

Separate concerns (1-12)

6

6

6

9

Likelihood of use (0-100)

10

10

60

10

Cost per incident with GIS

890

0

19800

11

Concern with land (A=1 or B=0)

A         B
1

A         B
1

A         B
1

12

Cost per incident without GIS

4000

N/A

N/A

13

Volume of data (megabytes)

7.5

7.5

52

14

Revenue per incident

N/A

N/A

N/A

Question

15

Implementation date

16

# Personnel

17

# Licenses

18

Unique applications

19

Decision making

20

# databases

Names

Who maintains

Who shares

21

Types of effectiveness benefits

YEAR

19__

19__

19__

19__

19__

19__

19__

19__

20__

20__

22

Hardware

Software

Personnel

Data conversion

Training

Other

Total

23

Annual efficiency savings

24

Additional annual monetary benefits