NYS ITS GIS Program Office
Geographic Information Systems Clearinghouse
GIS Standards Approval Procedure
A GIS Standard can be proposed by any member of the New York State GIS Coordinating Body (hereinafter Coordinating Body) or its advisory groups, work groups, or subcommittees, and any member of the New York State GIS Data Sharing Cooperative, as well as state or local government agencies. Proposals will also be considered from non-government groups such as professional societies, private companies, consortia, and educational institutions. Every effort should be made to adopt existing standards rather than developing new standards. Proposals must be submitted as detailed in the Procedure for Submitting a GIS Standard document.
- Upon receipt of a new proposal, the Coordinating Body Chair will forward
the proposal to the Standards and Data Coordination Work Group (hereinafter
Work Group). The Work Group's acting Standards subcommittee
leader will perform an initial evaluation, consulting subject area experts
as needed. The Coordinating Body Chair will send an acknowledgment letter
to the initial proposer.
- If accepted for consideration, the proposal will be assigned to specific members of the Work Group who will be responsible for compiling a working draft proposal, conferring with the initial proposer as necessary, as well as coordinating and tracking the proposal through the approval procedures. At this point, a notice of the proposal review will be posted on the Clearinghouse (Standards under Review section).
- Otherwise, a letter containing the proposal and an explanation of
the recommended disposition will be reviewed with the Work Group before
being sent to the initial proposer and the Coordinating Body Chair.
- The GIS standard will have a title page that will include the title of the standard, the responsible Subcommittee or Working Group, and the contact persons, with postal and e-mail addresses.
- The standard will have a table of contents. All pages will be numbered.
- The standard will contain an introduction that will describe the mission and goals of standard.
- The body of the standard will follow the introduction and will describe the following:
- relationship to existing standards
- description of standard
- applicability and intended uses of standard (provide an example where possible)
- impacts of standard (describe funding or other items of concern)
- standard development procedures
- comments and reviews
- maintenance of the standard
- References will be listed in a separate section.
- Appendices will be created containing comments and recommendations
made at each stage.
- If approved by the Coordinating Body, the Coordinating Body Chair will forward the approved standard to the Director of the Office for Technology (OFT) and to the OFT Standards Group for review and approval. If approved by both parties, the standard will be posted on the GIS Clearinghouse and the Coordinating Body Chair will send a notice to all Cooperative members, the Coordinating Body, the advisory and work group chairs, the initial proposer, and those parties who provided comments during the review process.
- Otherwise, the Coordinating Body Chair will send a notice with an explanation of the recommended disposition to the Coordinating Body, the advisory and work group chairs, and the initial proposer. The notice will include the final draft standard and will also be posted on the Clearinghouse.
This standards approval procedure is also summarized in a flow chart.